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STAFFING & RECRUITING AGENCIES

Keep every candidate moving, without the manual handoffs.

We connect your ATS, inbox and calendar so candidates hear back fast, interviews book themselves and records stay current. Recruiters keep every decision.

Book a free workflow reviewSee how it works
Example workflow
  1. TriggerATS stage changes
  2. ActionCandidate gets a personal message
  3. CheckReply detected
  4. AlertRecruiter alerted
  5. UpdateATS record updated
  • ATS stage changes
  • Candidate gets a personal message
  • Reply detected
  • Recruiter alerted
  • ATS record updated
  • A new application lands in the ATS or inbox
  • An application arrives or a stage changes
  • A recruiter approves a candidate
  • A candidate misses an interview
  • An interview is booked, held or moved
  • A client submits a new role
  • A shortlist or stage changes for a client’s role
  • A candidate accepts an offer
THE PROBLEM

Where the time goes

  • Late replies to strong candidates

    Good applicants wait while recruiters are on calls.

  • Scheduling back-and-forth

    One interview, a dozen emails.

  • Stale ATS records

    Stages and notes lag days behind reality.

  • Clients chasing status

    Updates depend on someone finding time to write them.

WORKFLOWS

Workflows we build for staffing and recruiting agencies

Each one starts from a clear trigger and ends in a visible outcome, on the tools you already use.

  • Application triage & routing

    Trigger
    A new application lands in the ATS or inbox
    Outcome
    Sorted by role and sent to the right recruiter with the key details in one view
    • ATS
    • Gmail/Outlook
    • Slack

  • Candidate acknowledgement & follow-up

    Trigger
    An application arrives or a stage changes
    Outcome
    The candidate gets a timely, personal update; quiet candidates get one polite nudge
    • ATS
    • Gmail/Outlook

  • Interview scheduling

    Trigger
    A recruiter approves a candidate
    Outcome
    The candidate picks a time in their own timezone; the invite and meeting link are created
    • ATS
    • Google Calendar
    • Google Meet/Zoom

  • No-show recovery

    Trigger
    A candidate misses an interview
    Outcome
    A rebooking link goes out and the recruiter is alerted
    • Calendar
    • Email/SMS (Twilio)
    • ATS

  • ATS record updates

    Trigger
    An interview is booked, held or moved
    Outcome
    Stage, time and meeting link are written back to the ATS with no retyping
    • ATS
    • Calendar

  • Client vacancy intake

    Trigger
    A client submits a new role
    Outcome
    A structured job brief is created in the ATS and the owning recruiter is notified
    • Form
    • ATS
    • Slack/Teams

  • Client status updates

    Trigger
    A shortlist or stage changes for a client’s role
    Outcome
    A summary is drafted for the account owner to approve, then sent
    • ATS
    • Email
    • OpenAI/Claude (optional)

  • Placement onboarding handoff

    Trigger
    A candidate accepts an offer
    Outcome
    Documents are requested, e-signature sent and onboarding tasks created
    • ATS
    • DocuSign
    • Google Drive

See every recruiting workflow and pricing

BEFORE AND AFTER

Same application. Two very different weeks.

Before

Manual
  1. Day 0Application arrives
  2. Day 0–2Sits in a shared inbox
  3. Day 2Recruiter writes a manual email
  4. Day 2–5Back-and-forth to find a time
  5. Day 6Client emails asking for an update

After

Automated
  1. MinutesApplication acknowledged automatically
  2. Same dayRecruiter reviews and approves
  3. Minutes laterInvite and slot picker sent
  4. When they chooseInterview booked, Google Meet created
  5. AutomaticallyATS and client updated

Timings are a typical example, not a guarantee.

INTEGRATIONS

Works with your recruiting stack

ATS & recruiting CRM
  • Bullhorn
  • Loxo
  • JobAdder
  • Recruit CRM
  • Ceipal
  • Vincere
  • Greenhouse
  • Lever
  • Workable
  • Zoho Recruit
  • Manatal
Email
  • Gmail
  • Outlook
Calendar & meetings
  • Google Calendar
  • Zoom
Communication
  • Slack

Using something else? If it has an API or webhooks, we can usually connect it.

HOW WE WORK

Audit. Build. Run.

One workflow at a time, with a fixed quote before any work starts.

  1. 01

    Audit

    A free 30-minute workflow review. We map one handoff, find where it stalls, and send a written plan with a fixed quote within 48 hours.

  2. 02

    Build

    We build one production workflow on your existing tools, test it against real edge cases, and document how it works.

  3. 03

    Run

    We monitor it, fix what breaks, and make small improvements as your process changes.

  • Your tools stay

    No platform migration; we connect what you already use.

  • You own everything

    Accounts, workflows and documentation stay in your name.

  • Humans make the decisions

    Candidate and client decisions stay with your team.

  • Failure alerts

    If a step fails, the right person hears about it.

COMMON QUESTIONS

Questions about automation for staffing & recruiting agencies

Will you replace our ATS?

No. We build around your current ATS when its API, webhooks or exports support the workflow.

Can recruiters approve steps before candidates are contacted?

Yes. Approval steps can sit in front of any candidate-facing message.

Which ATS platforms can you connect?

Most modern ATS and recruiting CRMs offer an API or webhooks. Access can vary by plan, so we confirm what yours allows before quoting.

How is the first workflow scoped?

We map one high-value handoff in the free review, then send a written plan and fixed quote.

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